Wrike is cloud-based project management software that allows development teams to collaborate and manage their projects and tasks from a single spot. It was first launched in 2006 and has since become a popular tool for teams of all sizes, from small businesses to enterprise-level organizations. If you use Wrike for your project management needs, the tips and tricks in this guide can help you get the most out of the software and be more productive.
Wrike Project Management Tool Tips and Tricks
Wrike offers a range of features designed to help project managers and developers work more efficiently, including task management, project tracking, time tracking, team collaboration tools, reporting and analytics, and integrations with other tools such as Google Drive, Microsoft Teams, and Slack.
With Wrike, development teams can create tasks and assign them, track progress, set deadlines, etc., in real time. Developers can also collaborate using comments, @mentions, and file attachments, and use the platform’s reporting tools to gain insights into project performance.
Here are some specific examples of how Wrike can make your life easier as a project manager or developer. Start incorporating these Wrike tips and tricks into your work routine, and you should find yourself becoming more organized and productive.
Before you dive in, you can get a list of Wrike features to make sure you are using the PM tool to its full potential by reading our Wrike Project Management Software Review.
Save Time With Recurring Tasks
Instead of taking the time to manually create the same task over and over again, Wrike helps developers and project managers save time by creating recurring tasks.
To make a recurring task in Wrike:
- Use Task View to open the task that you want to make recurrent.
- Click on the three dots in the upper right-hand corner to open the task’s menu.
- Click on the Make recurrent option.
- Select the frequency of recurrence for the task (daily, weekly, monthly, yearly, or custom), plus other options for when it should start/end, how many times it should occur, and so forth.
Mass Edit Tasks
Editing tasks can take a ton of time if you tweak them individually. To save time and free up your schedule for more coding, edit multiple tasks simultaneously in Wrike by doing the following:
- Go to the project, folder, or space where the tasks you want to mass edit are located.
- Switch to List View.
- Click the settings icon in the upper right-hand corner and click show tasks from subfolders.
- Look for the Mass Edit icon above the list and click on it.
- Click the checkmarks by the side of the task names you want to mass edit.
- Look for the mass editing options panel on the right-hand side of the workspace.
- Select your desired mass editing option, such as move to another folder, reschedule, reassign, delete, and so forth.
Use Custom Statuses
Developers often need custom statuses such as Opened, Resolved, and Closed when performing bug tracking, patches, and feature updates. You can add custom statuses in Wrike by creating folders with your desired status names. From there, simply move the tasks to the folders that correspond to each status for improved organization and tracking.
Boost Efficiency With The Built-In Task Timer
Does it seem like days go by without any progress? Then you or other developers in your team may not be managing your time wisely. You can change this by getting an idea of how much time tasks take with Wrike’s built-in time tracker. Since many project management solutions lack time tracking, it is nice to know that Wrike gives you this helpful functionality right out of the box.
You can use the built-in task timer to track time or manually input time log entries. The task timer tracks the hours and minutes spent on tasks and adds this data to the activity stream so other team members can view your progress.
While tracking time can boost efficiency and let developers know how their minutes and hours are spent, Wrike’s task timer can also keep you motivated to work faster since it sits at the top of your workspace and lets you know when you are slacking.
Minimize Distracting Email Notifications
Project managers and developers probably do not need notifications for every single email they receive, as they can distract focus from essential work. Luckily, Wrike lets you tweak email notifications to fit your unique needs.
Developers can adjust the frequency of email notifications, plus choose the updates they receive when any changes or @mentions are made regarding projects, folders, and tasks.
To change email notifications in Wrike to minimize distractions, do this:
- Look for your profile image in the upper-right corner of your workspace and click on it.
- Choose Settings from the drop-down menu.
- In the left-hand panel, under Personal Settings, click on Email preferences.
- Under Task, Project, and Folder Updates, select which email notifications you want to receive.
Help Teammates Follow Specific Tasks
You can follow a task in Wrike to track its progress. Whenever changes to the task’s status, date, assignee, comments, etc., occur, you will be notified as a follower via email or the activity stream.
Share a task with a teammate, and Wrike will automatically make them a follower of that task. But you can also help a teammate follow a task by doing the following, so they stay in the loop:
- Use Task View to open the task in question
- In the panel above the description field, click on the following icon.
- Click +.
- Find the teammate you want to add as the task’s follower.
- Select that teammate from the list.
Help Teammates Follow Folders
While adding a teammate as a follower to a specific task is helpful, adding them as a folder’s follower may be even more beneficial. Why? Because when you follow a folder, you follow and receive change notifications on all of the subfolders and tasks in it, allowing you to kill several birds with one stone.
Since some subfolders may not be of interest, you will be glad to know that you can select the Ignore option to stop tracking their task updates. This option is accessible in the folder’s follow options. You can choose to follow all tasks in the folder, your tasks, or ignore them.
Use @Mentions In Comments To Trigger Team Collaboration
There will come times when developers want to invite team members to conversations to alert them to new happenings or so they can provide input or feedback. With Wrike’s @mentioning feature, developers can instantly direct a teammate’s attention to a specific comment.
By simply @mentioning someone (using the @ symbol followed by their name) on a project, folder, or task in Wrike, you automatically share the item with them and spark collaboration with very little fuss. The team member you @mention will immediately receive a notification in their Wrike Inbox. Depending on their notification settings, they may also trigger an email notification up to 10 minutes after a comment is made. From there, they can add their input without forcing you to ask them for it manually.
Install Wrike’s Mobile App
While developers may get most of their work done at their desks, you can track project progress on the go by downloading the Wrike mobile app for Android or iPhone.
Project Management Tools and Wrike Alternatives
Looking for other project management tools, collaboration software, or even alternatives to Wrike to try out? We have several guides to PM software to help project managers and programmers choose other tools to boost productivity, communication, and efficiency, highlighted below: