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September 24, 2020
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Making Microsoft Outlook Useful - Part 2

  • By Sam Huggill
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Heres a little program that reads in messages from a folder in Outlook, then checks for duplicate messages & messages deemed blank, and applies a date cut off point:

(N.B. This code requires the following controls to be loaded on a form: a list box called lstEntries, a text box called txtDate with a value similar to 01/01/01 and two check boxes called chkDups and chkDate)

Option ExplicitDim objOutlook As New Outlook.ApplicationDim objNameSpace As Outlook.NameSpaceDim objInbox As MAPIFolderDim objFolder As MAPIFolderDim objMail As MailItemSub CreateOutlookProc()  '  'Reads in the contents of a folder  'If remove dups & blanks is set, then  'duplicate entries and blanks are filtered out  'Also supports a date cut off point  '  Dim i  Dim sd As Date    lstEntries.Clear  'Get the folder  Set objNameSpace = objOutlook.GetNamespace("MAPI")  Set objInbox = objNameSpace.GetDefaultFolder(olFolderInbox)    Set objFolder = objInbox.Folders("My Folder")  'Read through all items and filter as necessary  For i = 1 To objFolder.Items.Count    Set objMail = objFolder.Items(i)        'Check for duplicates    If chkDups.Value = vbChecked Then      If CheckForDups(objMail.SenderName) <> -1 Then        Add2List objMail.SenderName, i, CDate(Format(objMail.ReceivedTime, "dd/mm/yy"))      End If    Else      Add2List objMail.SenderName, i, objMail.ReceivedTime    End If  Next i  End SubFunction CheckForDups%(sName$)  '  'Checks a list box for duplicate items  '  Dim i    For i = 0 To lstEntries.ListCount    If lstEntries.List(i) = sName$ Or sName$ = "" Then      CheckForDups = -1      Exit Function    End If  Next iEnd FunctionFunction CheckDate%(dDate As Date)  '  'Checks the date given against the allowed  'cut off date  '  'Returns true if the date is invald  '  If dDate > CDate(txtDate.Text) Then    CheckDate% = -1  Else    CheckDate% = 0  End IfEnd FunctionSub Add2List(sName$, ipos, dDate As Date)  '  'Adds a value to the list box  '  If chkDate.Value = vbChecked Then    If CheckDate%(dDate) <> -1 Then      lstEntries.AddItem sName$      lstEntries.ItemData(lstEntries.NewIndex) = ipos    End If  Else    lstEntries.AddItem sName$    lstEntries.ItemData(lstEntries.NewIndex) = ipos  End If  lblCount.Caption = "No of entries: " + Str(lstEntries.ListCount)End Sub

Right! Thats about it for this week! Next week well look at:

-Moving through ALL the folders in your mail profile
-Handling different types of items (contacts etc)
-Getting a grip on some more filtering

Until then, enjoy!

Sam





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This article was originally published on November 20, 2002

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