June 3, 2020
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Windows Meeting Space

  • By M. Rajesh
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Assume that the host has instructed the user to attend the meeting and shared the password. When the user clicks on the link to the meeting, he is prompted for the password; this is seen in Figure 6.

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Figure 6: Meeting Home Page

Now, after the user joins the meeting, the host will be able to see the list of attendees who have joined the meeting and he is now ready to start the meeting. For the sake of simplicity, you will have this meeting as a peer-to-peer meeting between two users and use this meeting to discuss the new features of Windows Meeting Space.

Click on the icon of the white board and you will be prompted to share either the desktop or any particular application on your workstation. The prompts are seen in Figure 7 and 8.

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Figure 7: Joining a Meeting

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Figure 8: Desktop Visibility Options

Share the desktop so the host will be able to share his desktop with the other users. This will allow the other participants of the meeting to see his desktop and interact with each other. Now, when the host shares his desktop with others, this is how the screen will look on the other participants' desktops. You can see this in Figure 9.

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Figure 9: Starting a Shared Session

At the top of the window, you will see the name of the user to whom the application belongs to as well as the indicator of who is in control of the application. The blue arrow will allow the viewer to maximize the screen so that he can see more of the shared desktop. When the shared application is maximized, you will see that it covers the full screen and looks like the host's own screen and feels as if you are working on your own desktop. But, the icons and indicators at the top of the screen allow the user to see that it is not his own desktop but it is the host's shared desktop. By default, the wallpapers are not shared to conserve bandwidth.

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Figure 10: Sharing the Desktop


There are several other features that also can be implemented with Meeting Space; the possibilities are endless. I have just given an overview of what Meeting Space can do and how it helps eliminate the need for expensive collaboration software as well as reduce the complexity for training people using third-party software.

About the Author

M. Rajesh is from India and is a software developer working in a software firm in India. He received a Masters Degree in Mathematics and works on .NET development.

M. has received the Microsoft Most Valuable Professional Award from Microsoft for the past three years and was awarded in the following disciplines: .NET in 2003 and for Windows Shell in 2004 and 2005.

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This article was originally published on July 20, 2007

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