DatabaseWhat Is a Database Administrator?

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In a very general sense, a database administrator is the individual responsible for maintaining the RDBMS system. In this article we will focus on Microsoft SQL Server; however, the concepts apply to virtually any database.

The DBA has many different responsibilities, but the overall goal of
the DBA is to keep the server up at all times and to provide users with access
to the required information when they need it. The DBA makes sure that the
database is protected and that any chance of data loss is

Who Are the DBAs?

Who are the DBAs and how do you become one? A DBA can be someone
who, from the start, has concentrated in the area of database design and
administration. A DBA can be a programmer who, by default or by volunteering,
took over the responsibility of maintaining a SQL Server during project
development and enjoyed the job so much that he switched. A DBA can be a system
administrator who was given the added responsibility of maintaining a SQL
Server. DBAs can even come from unrelated fields, such as accounting or the help
desk, and switch to Information Systems to become DBAs. To start your journey to
becoming a Microsoft SQL Server DBA, you need the following:

A good understanding of the operating system the database is on,
such as Microsoft Windows NT

  • Knowledge of Structured Query Language

  • Sound database design
  • General understanding of network
    architectures (for example, Client/Server, Internet/Intranet, Enterprise)

  • Knowledge about the database itself, such as Microsoft SQL


If you are part of a technical team looking for a DBA, do yourself a
favor and volunteer. It is a great job and good DBAs are in demand and typically
are paid more than developers.

DBA Responsibilities

The following sections examine the responsibilities of the database
administrator and how they translate to various Microsoft SQL Server

Installing and Upgrading an SQL Server

The DBA is responsible for installing SQL Server or upgrading an
existing SQL Server. In the case of upgrading SQL Server, the DBA is responsible
for ensuring that if the upgrade is not successful, the SQL Server can be rolled
back to an earlier release until the upgrade issues can be resolved. The DBA is
also responsible for applying SQL Server service packs. A service pack is not a
true upgrade, but an installation of the current version of software with
various bug fixes and patches that have been resolved since the product’s

Monitoring the Database Server’s Health and Tuning

Monitoring the health of the database server means making sure that
the following is done:

  • The server is running with optimal performance.
  • The error log or event log is monitored for database errors.
  • Databases have routine maintenance performed on them, and the overall system has periodic maintenance performed by
    the system administrator.

Using Storage Properly

SQL Server 2000 enables you to automatically grow the size of your
databases and transaction logs, or you can choose to select a fixed size for the
database and transaction log. Either way, maintaining the proper use of storage
means monitoring space requirements and adding new storage space (disk drives)
when required.

Performing Backup and Recovery Duties

Backup and recovery are the DBA’s most critical tasks; they include
the following aspects:

  • Establishing standards and schedules for database backups
  • Developing recovery procedures for each database
  • Making sure that the backup schedules meet the recovery requirements

Managing Database Users and Security

With SQL Server 2000, the DBA works tightly with the Windows NT
administrator to add user NT logins to the database. In non-NT domains, the DBA
adds user logins. The DBA is also responsible for assigning users to databases
and determining the proper security level for each user. Within each database,
the DBA is responsible for assigning permissions to the various database objects
such as tables, views, and stored procedures.

Working with Developers

It is important for the DBA to work closely with development teams
to assist in overall database design, such as creating normalized databases,
helping developers tune queries, assigning proper indexes, and aiding developers
in the creation of triggers and stored procedures. In the SQL Server 2000
environment, a good DBA will show the developers how to use and take advantage
of the SQL Server Index Tuning Wizard and the SQL Server


I have too often seen DBAs who were content to sit back and watch
developers make bad design and SQL Server decisions. I have also seen situations
in which the DBA wanted to be involved in design decisions but management
prevented it because it was not the DBA’s job. Don’t be underutilized. If you
are in this situation, show your management this tip! Take an active role in new
project development. The entire team will benefit from your insight and

Establishing and Enforcing Standards

The DBA should establish naming conventions and standards for the
SQL Server and databases and make sure that everyone sticks to

Transferring Data

The DBA is responsible for importing and exporting data to and from
the SQL Server. In the current trend to downsize and combine client/server
systems with mainframe systems and Web technologies to create Enterprise
systems, importing data from the mainframe to SQL Server is a common occurrence
that is about to become more common with the SQL Server 2000 Data Transformation
Services. Good DTS DBAs will be in hot demand as companies struggle to move and
translate legacy system to Enterprise systems.

Replicating Data

SQL Server version 2000 has many different replication capabilities
such as Merge replication (2-way disconnected replication) and queued
replication. Managing and setting up replication topologies is a big undertaking
for a DBA because of the complexities involved with properly setting up and
maintaining replication.

Data Warehousing

SQL Server 2000 has substantial data warehousing capabilities that
require the DBA to learn an additional product (the Microsoft OLAP Server) and
architecture. Data warehousing provides new and interesting challenges to the
DBA and in some companies a new career as a warehouse specialist.

Scheduling Events

The database administrator is responsible for setting up and
scheduling various events using Windows NT and SQL Server to aid in performing
many tasks such as backups and replication.

Providing 24-Hour Access

The database server must stay up, and the databases must always be
protected and online. Be prepared to perform some maintenance and upgrades after
hours. Also be prepared to carry that dreaded beeper. If the database server
should go down, be ready to get the server up and running. After all, that’s
your job.

Learning Constantly

To be a good DBA, you must continue to study and practice your
mission-critical procedures, such as testing your backups by recovering to a
test database. In this business, technology changes very fast, so you must
continue learning about SQL Server, available client/servers, and database
design tools. It is a never-ending process.


The role of the database administrator is very important in an
organization. The job can be challenging and exciting. If you are a DBA or want
to be a DBA, remember that it is important to constantly study SQL Server and
database tools. Become certified and practice your backup and recovery

About the Authors

Mark Spenik and Orryn Sledge are authors of Microsoft SQL Server 2000 DBA Survival Guide (Click to buy) a book published by Sams Publishing. This article is based on information from their book.

Mark Spenikis the vice president of Enterprise Technologies at Trilogy Consulting located in Richmond, VA. Mark is an MCSD and is frequently invited to speak at various developer conferences and seminars.

Orryn Sledge is an MCSD as well as the Practice Director with FullTilt in Pittsburgh, PA. He has been actively involved with SQL Server since 1992 and also is a frequent speaker at various Microsoft conferences and presentations.

&copy Copyright Sams Publishing, All Rights Reserved

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